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End File Room Shifting Forever
Terminal Digit systems are the only orderly way to keep files based on random incoming numbers efficiently organized. Terminal Digit systems accept all kinds of variations in numbers and number formats. These extremely effective systems offer many advantages to file room operations.

Terminal Digit Performance With Random Numbers
Consider the problems random numbers cause when trying to maintain a straight numeric order file. With straight numeric systems, it is impossible to accurately predict how much space to allocate to the randomly-based numbers coming into the file system. Gaps caused by missing numbers result in some sections of the shelves left empty, while other shelves within the file can become tightly crowded with folders.

Terminal Digit Filing Makes It Simple To Divide And Equalize Folders
Terminal Digit systems treat the last 2, 3 or 4 digits in a number as a single unit. For example, the numbers 036 represent the last three digits of a longer number. The numbers 036 are then considered ending or terminal digits, and all folders ending in 036 are grouped in one T.D. section. The lowest file section possible is 000, and the highest number combination is 999. This is called a 1,000-division T.D. system because the file is divided into 1,000 groups (000 through 999).


Once all the numbers in the file are sorted by their three ending digits, the next three digits are filed in straight numeric order within their section. Each section from 000 through 999 contains approximately the same number of folders, so the file is divided and equalized for easy management.

You Use The Same Numbers, But Sort Them Differently
Terminal Digit filing doesn’t re-create the numbers you use. It is simply an organizational technique that uses available numbers to divide files into unique, easily located groups. Any Numbers Can Work Together When two companies merge, the file folders involved will most likely have two different numbering methods.

Jeter T.D. systems adapt well to a variety of numbers, so they are helpful in situations like this. When combining file folders of 7-digit numbers with 6-digit files, those with 6 digits will be found to the left side of the correct sections, because their numbers are lower. Those with 7 digits will be to the right side of the section, because their numbers are higher.


Most 1,000-Division T.D. Systems Require Only 6 Digits
With T.D., you don’t have to reference an entire number. Number 291-81-3036 would be looked at as 813-036. A 6-position number yields one million possible combinations. If a number has a duplicate, simply reference the three digits normally unused to file the smaller number before the larger number. The two folders are filed side-by-side, with 282 before 291, both coded 813-036.